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Administrative Assistant, Operations

--School Group--

 

ROLE DESCRIPTION 

Position  

Administrative Assistant, Operations 

Department 

Administration Support Team 

Reports to  

Director of Operation  

 

About School Group 

School Group (SG) is a start-up international non-profit developing a cutting-edge global e-learning platform that will allow students around the world to connect for peer-to-peer collaborative learning and skills development — improving the accessibility and quality of education, while transforming lives and impacting future success. We need talented people to help us make our vision a reality. So, if you believe in the power of education, international development and community service — and have the time, skills and know-how to match — we want you as a School Group volunteer. 

 

 

Role Overview 

School Group is looking for an Administrative Assistant to perform a variety of administrative and clerical tasks, to support our management team. 

 

Essential Functions 

  • Organize and schedule appointments 

  • Plan meetings 

  • Organizing emails of assigned director(s) 

  • Ensures information is reported accurately 

  • Create various reports as instructed by supervisor 

  • Design reporting templates for various uses. 

  • Maintains clear channel of communication with all parties involved 

  • Participates in virtual meetings 

 

Every effort has been made to identify the essential functions of this position. However, this position description in no way states or implies that these are the only duties you may be required to perform. The omission of specific descriptions of duties does not exclude them from the position if the work is similar, related or can be considered essential to this position. 

 

 

Key Relationships 

 

  • Add positions consulted for this role, both internal and external. Also include direct reports, if any, and level of supervision. 

 

 

Qualifications 

Basic 

  • Technologically proficient, with experience in Microsoft Office 365, Wiki, Jira. 

  • Must be proficient in the use of the English language 

  • Be responsive to team members via email or Teams chat 

  • Ability to meet deadlines and achieve goals, without direct supervision 

  • Capable of assessing completion of a project based on provided guidelines 

  • Maintains high standards of consistency and professionalism 

 

Preferred 

  • Efficient in analyzing information gathered and presenting it in a concise and structured manner 

 

 

 

Why volunteer with us? 

We are a community of people from different parts of the world who share a common belief in improving education which will eventually reduce poverty and improve the quality of life and living conditions globally. Volunteering with us will enable you to build your resume and gain invaluable experience in a supportive environment. 

 

  • In the USA, School Group is a Certifying Organization, offering the President’s Volunteer Service Award (PVSA) to eligible volunteers. 

 

  • School Group will provide a letter of recommendation to all volunteers who are able to showcase outstanding performance for professional references. 

 

 

Other information 

 

This is a volunteer position. There will be no financial compensation. Our organization is 100% volunteer-run. We welcome volunteers located anywhere in the world, as long as they can connect reliably to the internet. 

 

 

How to apply 

 

Please email your resume to [email protected]. We would love to hear from you! 

 

 

For internal use only:   

HR’s Name: 

Date:  

Khadija Masood 

April 12, 2020