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Administrative Assistant - HR

--School Group--

 

ROLE DESCRIPTION 

Position  

Administrative Assistant - HR 

Department 

Human Resources 

Reports to  

Chief HR officer  

 

About School Group 

School Group (SG) is a start-up international non-profit developing a cutting-edge global e-learning platform that will allow students around the world to connect for peer-to-peer collaborative learning and skills development — improving the accessibility and quality of education, while transforming lives and impacting future success. We need talented people to help us make our vision a reality. So, if you believe in the power of education, international development and community service — and have the time, skills and know-how to match — we want you as a School Group volunteer. 

 

 

Role Overview 

Reporting to our Director of Human Resources and working with the entire HR team, you’ll sit at the center of the front line of Human Resources, providing all forms of support to HR volunteer managers and team members across the departments. 

 

Essential Functions 

  • Providing day-to-day clerical, administrative, and logistical support to Human Resources managers and team members. 

  • Posting job descriptions to employment sites, helping recruiter to source candidates, and keeping applicant tracking system (ATS) and HR databases updated. 

  • Coordinating communication with candidates and scheduling interviews. 

  • Assisting with planning of initial orientation to newly onboarded recruits. 

  • Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations, etc.). 

  • Coordinate HR projects (meetings, training, surveys, etc.). 

  • Handling requests on staffing issues, rules, and regulations. 

 

 

Every effort has been made to identify the essential functions of this position. However, this position description in no way states or implies that these are the only duties you may be required to perform. The omission of specific descriptions of duties does not exclude them from the position if the work is similar, related or can be considered essential to this position. 

 

 

Key Relationships 

 

  • Add positions consulted for this role, both internal and external. Also include direct reports, if any, and level of supervision. 

 

 

Qualifications 

Basic 

  • 1+ year of experience as a Human Resources Assistant, Administrative Assistant, Office Assistant, or Secretary. 

  • Excellent interpersonal skills to interact with a range of positions and levels across departments within the organization, as well as candidates and external contacts. 

  • Excellent organization and multi-tasking skills with great attention to detail. 

  • Exceptional customer service skills. 

  • Strong Microsoft Office 365 skills (Word, Excel, PowerPoint, Outlook). 

  • Ability to exercise solid judgment, discretion, and confidentiality. 

  • Experience working remotely as part of a small team. 

  • Experience working in a start-up company, non-profit or entrepreneurial environment. 

  • Self-directed and disciplined with the ability to work independently in an ever-changing environment. 

  • Can work a minimum of 10 hours a week for at least 6 months. 

 

Preferred 

  • Professional experience working in Human Resources. 

  • Experience working in a startup environment. 

  • Familiarity with Microsoft Teams and SharePoint. 

 

 

 

 

Why volunteer with us? 

We are a community of people from different parts of the world who share a common belief in improving education which will eventually reduce poverty and improve the quality of life and living conditions globally. Volunteering with us will enable you to build your resume and gain invaluable experience in a supportive environment. 

 

  • In the USA, School Group is a Certifying Organization, offering the President’s Volunteer Service Award (PVSA) to eligible volunteers. 

 

  • School Group will provide a letter of recommendation to all volunteers who are able to showcase outstanding performance for professional references. 

 

 

Other information 

 

This is a volunteer position. There will be no financial compensation. Our organization is 100% volunteer-run. We welcome volunteers located anywhere in the world, as long as they can connect reliably to the internet.